Administrative Assistant - Veterans Health Administration

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/26/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-6 Grade Requirements: Specialized Experience: You must have one full year of specialized experience equivalent to at least the next lower grade GS-05 in the Federal Service, that has equipped you with the knowledge, skills, and abilities to successfully perform the duties of an Administrative Assistant, GS-6 position, and that is typically in or related to the work of this position and that is typically in or related to the work of the positions. Examples of specialized experience would typically include, but are not limited to: Knowledge of the missions, policies, goals, and operating programs of the organization, as well as governing regulations, principles, and policies. Knowledge of clerical and administrative skills and service procedures, policies, priorities, program goals, organization, and functions of the office necessary to coordinate the procedural work within the office, as well as coordinate work with other offices and agencies. Ability to perform non-routine assignments, draft brief responses to routine correspondence, locate information in files, and prepare summary reports. Skill in communicating both orally and in writing, to include preparing and presenting both formal and informal reports and correspondence, coordinating and interacting with other activities, VA clinic staff and Veterans, and implementing new or changed procedures and policies. GS-7 Grade Requirements: Specialized Experience: You must have one full year of specialized experience equivalent to at least the next lower grade GS-06 in the Federal Service, that has equipped you with the knowledge, skills, and abilities to successfully perform the duties of an Administrative Assistant, GS-7 position, and that is typically in or related to the work of this position and that is typically in or related to the work of the positions. Examples of specialized experience would typically include, but are not limited to: Practical knowledge of the missions, policies, goals, and operating programs of the organization, as well as governing regulations, principles, and policies. Broad working knowledge of the complex care provided by the diverse specialty Service lines and providers in Nursing Service. Knowledge of various office automation applications such as Excel spreadsheets, word processing, graphics, and databases. Ability to perform non-routine assignments, draft brief responses to routine correspondence, locate information files, and prepare summary reports. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Major Duties are but not limited to: This position is responsible for a broad range of administrative duties required to administratively support seven clinical specialty service lines within the Nursing Service. Provides guidance to managers, supervisors and staff in personnel matters involving staffing, leave administration, employee relations, and training issues. Effectively enhances the ability of the office to support overall mission requirements through developing methods for automating administrative data collection requirements and reports. Acts as an Automated Data Processing Application Coordinator (ADPAC) for the specialty service line(s) assigned. Performs several roles as a VA TMS Administrator. Serves as a Key Coordinator for the Service Key Control Program. Performs time and attendance duties when staffing levels dictate the need for additional support. Prepares memos as needed for employees who need to request advance leave. Data Collection, Management and Analysis: Performs work involving the collection, compilation, review,