Equipment Facilities and Services Assistant - Veterans Health Administration

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/08/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Generating preventive maintenance (PM) schedules and closing PM work orders in AMES/MERS or similar systems. Preparing maintenance reports such as work order status, man-hour summaries, backlog reports, or similar. Serving as a purchase card holder or performing procurement support. Reviewing work orders and coordinating with shops to resolve delays or discrepancies. Providing administrative support such as timekeeping in VATAS or similar systems. You will be rated on the following Competencies for this position: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Self-Management Stress Tolerance Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is typically performed at a desk and computer terminal; however, there may be some walking throughout Facilities Management shops and the Medical Center to check on work progress and inspect equipment from workorders. May occasionally be required to climb, stoop or access crawl spaces and machine rooms to assure work deficiencies have been completed so this can be close out in the AMES/MERS database. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. The Equipment, Facilities, and Services Assistant supports Facilities Management Service by maintaining accurate preventive maintenance and equipment records, assisting with facility maintenance contracts, and providing administrative and technical support essential to safe, compliant, and efficient Medical Center operations. Major duties and responsibilities include, but are not limited to: Implements and maintains Preventive Maintenance (PM) and Building Service Equipment Management programs. Generates monthly PM schedules, updates equipment records in AMES/MERS, and closes out PM work orders. Reviews TJC and OSHA standards, equipment manuals, and VA guidelines to establish proper PM intervals. Creates and routes work orders, researches delays, and coordinates with shop supervisors to resolve discrepancies. Compiles and prepares maintenance reports including work order status, man-hours, backlog, and equipment downtime. Serves as secondary/backup Contracting Officer Representative (COR) for facility maintenance contracts. Prepares contract specifications, statements of work, purchase requests, and procurement documentation. Uses VA Fileman and SQL-based systems to query, analyze, and report preventive maintenance and facility data. Trains personnel on the computerized work order system (entry, edits, comp